Every step of the worker journey, build it yourself.
A catalogue of workforce hubs you can stand up on SumHubs — recruitment, document preparation, training, pre-arrival, and worker support. Each one a real workflow with a plain-language guide.
01
Recruit & Apply
Bring candidates in
Candidate Intake Application PortalApplications scattered across chat and email slow review. Collect candidate details and documents in one place.Read guide →
Candidate Status Self-Service PortalCandidates call when progress is invisible. Show stages, waiting periods, and next actions in one place.Read guide →
Recruitment Fee Transparency DisclosureFee confusion creates serious risk. Give workers clear fee rules, reporting paths, and acknowledgement records.Read guide →
Job and Shift Opportunity BoardOpen shifts should not depend on side chats. Show available hours, sites, and eligibility in one board.Read guide →
Multi-Employer Placement BoardMatching by memory misses fit. Compare candidates, employers, roles, requirements, and readiness in one board.Read guide →
Worker Referral Program FormsReferral bonuses should not run on paper. Capture referrals, rules, status, and payout eligibility.Read guide →
Multi-Cohort Intake ManagementOverlapping cohorts blur fast. Track each group’s roadmap, progress, owners, and deadlines separately.Read guide →
Recruitment Pipeline Status BoardOwners need the whole funnel. Track candidates by stage, blocker, owner, cohort, and employer.Read guide →02
Petition & Interview
Move the visa forward
Visa Petition Document ChecklistPetition files stall when missing documents stay hidden. Track every required item before filing pressure hits.Read guide →
Consular Interview Preparation CourseInterview prep fails when candidates memorize instead of understand. Teach the case, documents, and interview flow.Read guide →
Document Expiry TrackingExpired documents should not surprise filing teams. Track dates, reminders, and replacements before they block cases.Read guide →
Embassy Appointment Guidance RoadmapEmbassy appointments fail when prep is scattered. Guide candidates through documents, reminders, and appointment day.Read guide →
DS-160 Preparation ChecklistDS-160 mistakes delay cases. Help candidates gather the right facts before they submit the form.Read guide →
Passport and Emergency Contact CollectionEmergency data must be current and findable. Collect passports and contacts before urgent moments arrive.Read guide →
Medical Exam Scheduling GuidanceMissed medicals delay deployment. Guide candidates through booking, documents, reminders, and results.Read guide →03
Prepare & Depart
Get ready to travel
Pre-Departure Orientation HubWrong expectations create first-week friction. Prepare workers with clear pre-departure guidance in their language.Read guide →
Flight and Arrival AnnouncementsArrival details should not live in chat. Send translated flight, pickup, and delay updates from one source.Read guide →
Arrival Readiness Scoring QuizReadiness cannot be assumed. Test whether workers understand travel, housing, documents, and day-one steps.Read guide →
Cultural Expectations OrientationCulture shock can look like performance trouble. Teach workplace expectations before first-month friction.Read guide →
Anti-Trafficking Awareness ResourcesWorkers need rights guidance before risk appears. Explain red flags, fees, threats, and reporting paths.Read guide →
Uniform and Equipment Sizing FormsWrong sizes slow arrivals. Collect uniform, PPE, and equipment sizes early in a structured form.Read guide →
Pre-Arrival Budget Planner ResourceFirst pay can arrive after first expenses. Help workers plan cash for food, transport, housing, and setup.Read guide →04
Onboard & Comply
Protect both sides
I-9 Readiness ChecklistFirst-day paperwork delays start earlier. Check document readiness before workers reach the worksite.Read guide →
Workplace Rules in the Worker's LanguageRules do not protect workers who cannot read them. Share key policies in the worker’s language and track acknowledgement.Read guide →
Safety Training with Scored QuizzesAttendance does not prove understanding. Train workers, test key safety knowledge, and keep scores.Read guide →
Training Acknowledgement RecordsTraining proof needs more than memory. Track who acknowledged which content, version, and date.Read guide →
First-Day and First-Week RoadmapNew workers need more than job instructions. Show the first day, first week, contacts, and tasks clearly.Read guide →
Compliance Audit Evidence PackAudit readiness cannot start with the letter. Keep documents, acknowledgements, and training proof together.Read guide →
Housing Assignment Information HubHousing confusion starts before arrival. Give workers one trusted place for assignments, rules, and updates.Read guide →
Payroll and Banking Setup GuideFirst pay delays hurt trust. Help workers complete bank and payroll setup before the first shift.Read guide →
Supervisor and Site DirectoryWorkers need more than names. Show who handles pay, housing, schedules, safety, and emergencies.Read guide →
English for Hospitality Mini-CoursesGeneral English is not shift English. Teach workers the phrases they need for hospitality service.Read guide →
J-1 Seasonal Staff OnboardingJ-1 onboarding breaks when sponsor tasks scatter. Give workers one path from forms to first week.Read guide →
Accommodation Rules AcknowledgementHousing disputes need clear records. Share accommodation rules and collect signed acknowledgement.Read guide →
Contract Acknowledgement CollectionSigned contracts still get lost. Collect acknowledgements, versions, and final files in one controlled place.Read guide →05
Work & Support
Keep workers supported
HR Q&A Help DeskHR should not answer the same question all season. Turn repeat worker questions into maintained answers.Read guide →
Schedule and Shift AnnouncementsShift changes get lost in chat. Give workers one official place for current schedule updates.Read guide →
Worker Grievance Intake FormProblems should not surface only when workers quit. Give them a private path to raise concerns early.Read guide →
Tax Filing Guidance ResourcesTax questions follow workers home. Give clear resources on forms, timelines, records, and official help.Read guide →
Worker Rights and Wage Transparency PageWage confusion breeds distrust. Explain pay, deductions, rights, and reporting paths in one clear place.Read guide →
Site Transfer AnnouncementsTransfers should not travel by rumor. Give affected workers one official update with next steps.Read guide →
Worker Community Channels by SiteSite chats need structure. Give workers community spaces without letting rumor run the workforce.Read guide →
PALM Worker Welfare HubPALM welfare should not run on ad hoc reminders. Track resources, check-ins, forms, and support paths.Read guide →
SSW/Trainee Native-Language Support HubLanguage support cannot depend on improvisation. Give trainees critical steps in their own language.Read guide →
Performance Milestone RoadmapWorkers need visible growth. Show milestones, progress, and next steps before motivation drops.Read guide →
Certification and License TrackingCertification files are not enough. Track expiry dates, renewal windows, and valid status before inspection.Read guide →
Client Employer Reporting HubEmployer reports should not expire in email. Share current progress, blockers, arrivals, and resources.Read guide →
Wage Statement Explanation GuidePayslip confusion creates disputes. Explain hours, deductions, taxes, overtime, and corrections clearly.Read guide →06
Retain & Rehire
Keep the best workers
Returning Worker Rehire HubGood workers are lost during silence. Keep returning workers informed, reachable, and ready for rehire.Read guide →
Season-End Departure ChecklistDepartures get messy without a plan. Guide workers through equipment, housing, final pay, and tax steps.Read guide →
Worker Testimonial CollectionWorker trust stories disappear fast. Collect testimonials, consent, and proof assets before departure.Read guide →
Off-Season Alumni CommunicationDo not rebuild every season from zero. Keep alumni reachable, informed, and ready to return.Read guide →Don't see your workflow?
Every tool here started as one institution's problem. Tell us yours and we'll build a sample hub around your roles, documents, and languages.