SumHubs logoSumHubs
Book a Demo
← Tool LibrarySchools & education

The whole student lifecycle, build it yourself.

A catalogue of student hubs you can stand up on SumHubs — admissions, orientation, resources, parent communication, and international student support. Each one a real workflow with a plain-language guide.

52 tools across 6 stages

01

Apply & Enroll

From interest to offer
Admissions Application PortalApplications scattered across attachments slow decisions. Collect complete applications and documents in one portal.Read guide →Offer-to-Arrival Student RoadmapStudents get lost between acceptance and day one. Show every step, deadline, and contact in one clear roadmap.Read guide →Scholarship Opportunity BoardScholarships students never hear about help nobody. Publish eligibility, deadlines, and applications in one board.Read guide →Agent Partner HubAgents selling from outdated PDFs cost enrollments. Give partners one always-current source of truth.Read guide →Pathway Program Roadmap (ELICOS to VET to HE)Pathway students drift at the seams between programs. Show the whole journey and its conditions clearly.Read guide →Enrollment Registration FormsPrint-sign-scan registration churns staff and students. Collect complete, validated enrollments online.Read guide →Entry Assessment and Placement QuizzesPlacement testing should not take a week of logistics. Assess, score, and place students automatically.Read guide →Language Self-Assessment QuizApplicants unsure of their English rule themselves out silently. Give them an instant, honest indication.Read guide →Course and Program Discovery BoardProspects cannot enroll in programs they cannot find. Make offerings browsable, filterable, and comparable.Read guide →Exchange Program ApplicationExchange applications outgrow email fast. Run eligibility, documents, and nominations in one visible pipeline.Read guide →Open Day Event ManagementOpen days cost too much to lose prospects to clipboards. Capture, manage, and follow up while interest is warm.Read guide →
02

Visa & Pre-Arrival

Get ready to arrive
Student Visa Document ChecklistStop chasing visa documents one email at a time. Track every required item and its status in one place.Read guide →Pre-Arrival FAQ for FamiliesEvery family asks the same ten questions. Answer them once, clearly, where families can find them.Read guide →Pre-Departure Briefing CourseOne webinar does not prepare students for a new country. Teach, test, and let them revisit before they fly.Read guide →Multilingual Parent AnnouncementsParents cannot act on notices they cannot read. Send official school announcements in the family's language.Read guide →Housing Guidance RoadmapStudents choose housing blind from abroad. Guide the decision step by step, with costs and scam warnings.Read guide →Health Insurance (OSHC) Guidance PageStudents pay for health cover they do not understand. Answer the recurring insurance questions once, clearly.Read guide →Tuition Payment Deadline RemindersMany late payments are missed notices, not missing money. Remind families clearly, early, in their language.Read guide →
03

Arrival & Orientation

The first weeks
New Student Week-One Orientation PlanOrientation week should not run on heroics. Give students a live schedule with events, venues, and changes.Read guide →Orientation Event RSVPStop planning events blind. Collect RSVPs, manage capacity, and remind registrants automatically.Read guide →Airport Pickup CoordinationArrival day should not run on phone calls. Collect flights, publish instructions, and track every pickup.Read guide →Arrival Setup Guide (Banking, SIM, Transport)First-week life admin overwhelms new arrivals. Sequence banking, SIM, and transport setup step by step.Read guide →Orientation Attendance TrackingSign-in sheets cannot prove attendance months later. Track mandatory sessions per student from day one.Read guide →Campus Services DirectoryStudents pay for what the campus provides free. Make every service browsable long after orientation.Read guide →Staff Directory with Question RoutingStudents cannot guess your org chart. Route questions by situation to the right person the first time.Read guide →Code of Conduct AcknowledgementSent is not the same as understood. Record which policy version each student actually acknowledged.Read guide →
04

Study & Support

Through the program
Student Q&A Help DeskAnswers should not die in sent mail. Turn repeated student questions into a maintained help desk.Read guide →Academic Calendar with Deadline RemindersStudents should not discover deadlines by missing them. One calendar, filtered by program, with reminders.Read guide →Transcript and Certificate VaultStop reissuing the same documents by email. Give students controlled access to transcripts and certificates.Read guide →Counseling Appointment RequestsAsking for help should not be the hardest step. Give students a private, clear path to counseling support.Read guide →Homestay Family Communication HubHosts carry the day-to-day and hear things last. Bring homestay families into the official loop.Read guide →Club and Society Sign-UpsPaper sign-up sheets lose students who wanted to belong. Make clubs browsable and joining instant.Read guide →Parent-Teacher Meeting SchedulingBooking chaos costs the meetings that matter most. Let families book real slots in their own time zone.Read guide →Emergency Contact CollectionEmergency contacts decay silently. Collect structured records and confirm them before they are needed.Read guide →Safety and Wellbeing Resource CenterSupport students cannot find might as well not exist. One clear front door to safety and wellbeing help.Read guide →Internship Opportunity BoardEmployer offers die in forwarded emails. Publish every internship where all students can find it.Read guide →Work-Rights Guidance for Student Visa HoldersVisa work rules should not travel by rumor. Answer the real questions plainly, linked to official sources.Read guide →Cultural Adjustment Support ChannelMonth three is the hard one. Give adjusting students a low-threshold place to find each other.Read guide →Buddy and Mentor Program HubMentor programs die in spreadsheets. Match faster, support mentors, and see which pairs actually work.Read guide →Cohort Community ChannelsThe real cohort chat runs without you. Give students an official channel fast enough to compete.Read guide →Student Ambassador Program HubAmbassadors are your most credible voice. Give the program structure, resources, and a memory.Read guide →Audit-Ready Student Support RecordsReviews should not start with a scramble. Keep student support records organized, dated, and ready to show.Read guide →Stalled-Student Early Warning ViewNo-shows are visible months early if you look. Track milestones and silence before seats sit empty.Read guide →Student Feedback Pulse SurveysExit surveys describe what you can no longer fix. Take the pulse while the semester is still saveable.Read guide →Academic Integrity Training Acknowledgement"We sent the policy" fails everyone. Teach integrity properly and record who completed what, when.Read guide →Exam Schedule NotificationsExam changes buried in email cost grades. Put every exam on one live calendar with targeted alerts.Read guide →
05

Progress & Renewal

Stay on track
Re-Enrollment Reminder CampaignsContinuing students leave by drifting, not deciding. Run reminder campaigns that surface the quiet ones early.Read guide →Graduation Requirements ChecklistSeniors should not discover missing credits in final semester. Track every requirement from year one.Read guide →Visa Renewal Guidance RoadmapRenewal windows close in silence. Anchor reminders to each student's dates before the rush begins.Read guide →Deferral and Withdrawal Process GuideOpaque deferral processes turn pauses into complaints. Show students the whole picture before they decide.Read guide →
06

Graduate & Alumni

Beyond graduation
Alumni Transition HubGraduates vanish the day their student email dies. Build the alumni relationship before graduation, not after.Read guide →Graduate Employment GuidanceCareer support scattered across offices reaches students late. One roadmap from first year to first job.Read guide →

Don't see your workflow?

Every tool here started as one institution's problem. Tell us yours and we'll build a sample hub around your roles, documents, and languages.

Request a sample hubBook a demo